Technical Executive Assistant

Position Summary:

The Technical Executive Assistant provides executive, administrative, and technical support to the Dean of the Faculty of Digital Technologies. The role is responsible for coordinating executive office operations, supporting academic administration, providing data-driven insights, managing strategic programs, and fostering collaboration with faculty, students, university offices, industry partners, and international collaborators to advance the Faculty’s mission and strategic priorities.

Job Responsibilities:

Manage the Dean's calendar, meetings, correspondence, reports, presentations, and other executive administrative activities.
Maintain accurate records of academic information for all Faculty of Digital Technologies programs.
Identify high-potential students and coordinate their participation in competitions, hackathons, scholarships, exchange programs, internships, research projects, leadership programs, and other academic or professional development opportunities.
Identify, pursue, and coordinate funding opportunities, grants, sponsorships, and donor partnerships to support student scholarships, professional certifications, competitions, exchange programs, research, and other academic and career development initiatives.
Identify students with financial need, assess their eligibility for student assistance programs, and coordinate access to the Student Needy Fund, scholarships, emergency financial aid, and other available support resources.
Identify and track students experiencing academic or personal challenges, coordinate appropriate interventions, and support the Dean in providing timely assistance and referrals.
Coordinate the implementation and administration of the Japanese IT Pathway program.
Coordinate the planning, administration, and delivery of micro-credential and professional education courses for the Faculty of Digital Technologies.
Analyze academic and operational data, prepare dashboards, reports, and performance metrics to support data-driven decision-making.
Support accreditation, assessment, curriculum review, quality assurance, and continuous improvement activities through documentation, data collection, and reporting.
Build and maintain relationships with industry partners to support student career development by identifying internship, cooperative education, employment, mentoring, and industry project opportunities, matching qualified students with available positions, and coordinating career engagement activities.
Coordinate industry partnerships, workshops, seminars, guest lectures, hackathons, career fairs, recruitment activities, and other Faculty events.
Support AI, digital transformation, innovation, and technology initiatives while assisting with project coordination, process improvement, and implementation of strategic Faculty initiatives.
Perform other duties and special projects assigned by the Dean.

Skills & Qualifications:

Bachelor's degree in Information Technology, Computer Science, Information Systems, Business Administration, Data Analytics, or a related field.
Excellent organizational, communication, interpersonal, analytical, and presentation skills with strong attention to detail.
Proficiency in Microsoft Office, Google Workspace, data analytics and visualization tools.
Demonstrated ability to manage multiple priorities, coordinate projects, maintain confidentiality, and collaborate effectively with faculty, students, industry partners, and international collaborators.
Flexibility to work on varying schedules, including occasional evenings or weekends, as needed.

To Apply:

To apply, please submit the following documents to the Human Resources Office via [email protected] or our online job application form:

Chat to Recruitment team via t.me/auppcareers (069 99 00 23)

We would appreciate it if you could use the designation: “[Technical Executive Assistant] – Applicant Full Name” in the subject line.

Note: Only shortlisted candidates will be contacted for interviews. Inquiries can be directed to the email provided.