Registrar

Location:  Phnom Penh, Cambodia
Schedule:  Full-time
Department:  Registrar
Supervisor:  Associate Vice President

Job Summary

The Registrar is the official custodian of student records and is responsible for providing efficient and effective registration and enrollment operations for the University in compliance with the University rules, regulations, and procedures. The Registrar ensures the integrity, accuracy, and security of student records and provides several related functions such as timetabling, preparing the academic calendar, managing scholarship records and awards, and issuing students with official transcripts of their educational records.

Essential Functions

Leadership and Operation

Provide strategic leadership and student-centered culture to the Office of the Registry.
Assure compliance with academic and accreditation policies and requirements.
Establish and maintain collaborative and effective working relationships with various constituencies at the University.
Review and recommend technology applications for enhanced services in the Office of the Registrar.
Provide student data for submission to the Ministry for compliance.

Academic Calendar

Compile and prepare the Academic Calendar for annual publication.

Program and Courses

Maintain standard academic policy and procedural updates of the catalog and other university publications, assuring compliance with university policies, procedures, and schedules.
Maintain program and course program matrix changes, course prerequisites, co-requisites, and equivalencies for course substitutions for timely graduation.
Define course coding, assign course codes, and maintain course coding records.
Maintain program and course change history.
Monitor and analyze the impact of change on student program graduate compliance.

Reporting

Compile and provide the Institutional Effectiveness department with relevant data reports, including enrolment reports and registration reports each semester.
Compile Student number statistics.
Compile and produce routine and ad hoc data and other statistical reports as needed or requested.

Scheduling

Oversee the production of the teaching schedule each semester.

Student Records

Secure accurate and secure student information and records management.
Providing a secure environment for collecting, recording, maintaining, and reporting student records as required.
Define student records policy and procedures and student data protection procedures.
Define the student consent procedure for the release of information.
Student filing room key holder.

University Catalog

Compile and publish the annual university catalog.
Maintain the accuracy and currency of program and course information on the University website.

Other

Participate in regular and special staff meetings and other meetings as requested.
Participate in professional development programs to remain current in the field.
Represent the University in external meetings as requested.
Attend University functions, especially orientation, commencement, and other activities related to students.
Perform other duties as assigned by Management.

Qualifications

Education: Master’s degree preferred but not required in educational administration or a closely related field.
Experience: Minimum of 5 years experience Office of the Registrar or in a related area.
Significant experience with data management systems and the use of technology to improve the efficiency of registry and admissions obligations.
Must work well with all levels of the University, students, and external entities.
Ability to formulate and implement relevant policy.
Excellent written and spoken English skills; Khmer a plus.
Able to work with detail, be highly accurate, take the initiative, meet deadlines and be confidential.
Willingness to take on a flexible schedule (nights and weekends).

How To Apply

To apply, please submit the following documents to the Human Resources Office via [email protected] or our online job application form:

Curriculum Vitae & Cover Letter
COVID-19 Vaccine Card & ID Card/Passport

Chat to Recruitment team via t.me/tphauppcareer (098888742)

We would appreciate it if you could use the designation: “[Registrar] – Applicant Full Name” in the subject line.

Note: Only shortlisted candidates will be contacted for interviews. Inquiries can be directed to the email provided.