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Executive Assistant to the President

  • Location: Phnom Penh, Cambodia
  • Schedule: Full-time
  • Supervisor: President

Description:

The Executive Assistant provides high-level administrative and communication support to the President, and additional support to the senior management team. The position manages executive calendars and scheduling systems, prepares correspondence and reporting issued by the Office of the President, and serves as a professional point of contact for the Office with internal and external stakeholders.

Responsibilities:

Calendar and Scheduling

  • Manage the President’s calendar and coordinate scheduling across the three executive offices.
  • Administer Calendly and Microsoft Bookings: booking pages, meeting types, buffers, and availability rules so that routine scheduling is handled without executive involvement.
  • Maintain shared calendars, including permissions, delegate access, and calendar conventions.
  • Screen and prioritize requests for the President’s time, redirecting matters to the appropriate office where suitable.
  • Coordinate multi-party meetings across time zones and institutions.
  • Arrange domestic and international travel, including itineraries, visas, accommodation, and travel documentation.

Executive Communication

  • Draft and finalize correspondence, memoranda, briefing notes, talking points, and remarks for the President in executive-level English.
  • Prepare Khmer-language correspondence and provide Khmer–English–Khmer translation and interpretation as required.
  • Manage the President’s inbox: prepare draft responses, route items to the appropriate office, and ensure timely follow-up.
  • Apply sound judgment as to tone, timing, and audience in communications involving the Board of Trustees, government ministries, partner institutions, and donors.

Reporting and Follow-Through

  • Compile and prepare recurring institutional reporting for the Office of the President, including University updates and input to Board of Trustees reports.
  • Track decisions and action items from senior leadership meetings through to closure with Deans, Directors, and Vice Presidents.
  • Prepare the President for meetings with background material, prior correspondence, and a concise briefing note.
  • Maintain a record of institutional priorities and strategic plan deliverables, with named owners and due dates.
  • Coordinate the flow of information among the three executive offices.

Meetings and Committees

  • Coordinate Senior Management Team meetings, the President’s Faculty Advisory Council, and other forums chaired by the President and members of senior management, including agendas, materials, minutes, and action tracking.
  • Provide scheduling, material distribution, and minute-taking support for meetings of the Board of Trustees and its committees.

Protocol and Events

  • Manage protocol for official visits by ministry delegations, partner institutions, accreditation teams, donors, and dignitaries.
  • Coordinate ceremonies and official functions hosted by the Office of the President, in partnership with the relevant departments.
  • Represent the Office of the President professionally in person, in writing, and by telephone.

Records and Confidentiality

  • Maintain organized, secure, and retrievable records for the Office of the President.
  • Handle personnel, Board, financial, and legal material with discretion.
  • Propose improvements to the workflow and documentation practices of the executive offices.

Qualifications:

  • Bachelor’s degree required.
  • Minimum of three years of executive support experience.
  • Professional proficiency in written and spoken Khmer and English. Written English must be of a standard suitable for correspondence issued over the President’s signature.
  • Demonstrated experience managing multiple senior executive calendars simultaneously.
  • Proficiency with Calendly and Microsoft Bookings, and with shared calendar administration in Microsoft 365 and/or Google Workspace.
  • High proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Teams, and SharePoint/OneDrive.
  • Sound judgment, discretion, and composure with senior internal and external stakeholders.
  • Professional presentation appropriate to formal and ceremonial University occasions.
  • Experience in higher education, an international organization, or an embassy is preferred.

Work Conditions:

  • Full-time position based on the AUPP campus in Phnom Penh.
  • Evening and weekend availability required around Board meetings, official visits, University ceremonies, and executive travel.
  • Occasional domestic and international travel.
  • Confidentiality regarding the affairs of the Office of the President is a condition of employment.
  • Shortlisted candidates will complete a practical assessment in addition to interview.

To Apply:

To apply, please submit the following documents to the Human Resources Office via [email protected] or our online job application form:

  • Curriculum Vitae & Cover Letter (Applicants are required to mention their salary expectations in the Cover Letter)
  • ID Card or Passport

Chat to Recruitment team via t.me/auppcareers (069 99 00 23)

We would appreciate it if you could use the designation: “[Executive Assistant to the President] – Applicant Full Name” in the subject line.

Note: Only shortlisted candidates will be contacted for interviews. Inquiries can be directed to the email provided.

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