Executive Administrative Assistant

Position Summary:

The Executive Administrative Assistant provides executive and administrative support to the Dean of the Faculty of Business and Management, and extends administrative support to the Faculty of Law and the Faculty of Social Sciences. The role is responsible for coordinating executive office operations, supporting academic administration and scheduling, planning faculty events, maintaining unit communications, and fostering collaboration with faculty, students, university offices, and external partners to advance each faculty’s mission and strategic priorities.

Job Responsibilities:

Manage the Dean's calendar, meetings, correspondence, reports, presentations, and other executive administrative activities, and provide equivalent administrative coordination for the Deans of Law and Social Sciences as scheduled.
Maintain accurate records of academic information for programs in the Faculties of Business and Management, Law, and Social Sciences.
Plan and coordinate unit events, including workshops, seminars, guest lectures, career and recruitment activities, ceremonies, and other faculty functions.
Maintain and update faculty webpages and unit communications in coordination with Marketing and Communications.
Support faculty and program scheduling, including term course scheduling coordination with the Registrar and the academic advising team.
Coordinate meeting logistics, agendas, and minutes for faculty meetings, committees, and dean-level working groups.
Support accreditation, assessment, curriculum review, quality assurance, and continuous improvement activities through documentation, data collection, and reporting.
Prepare data summaries, dashboards, and reports to support dean-level planning and decision-making.
Coordinate with the Registrar as needed for examination logistics; examination invigilation is staffed by the Registrar's office.
Build and maintain effective working relationships with faculty, staff, students, and external partners across the three supported faculties.
Perform other duties and special projects assigned by the Dean.

Skills & Qualifications:

Bachelor's degree in Business Administration, Management, Communications, or a related field.
Excellent organizational, communication, interpersonal, and presentation skills with strong attention to detail.
Proficiency in Microsoft Office 365, including Outlook, Teams, SharePoint, and Forms; familiarity with web content management is an advantage.
Demonstrated ability to manage multiple priorities across more than one office, coordinate projects, maintain confidentiality, and collaborate effectively with faculty, students, and external partners.
Flexibility to work on varying schedules, including occasional evenings or weekends, as needed.

To Apply:

To apply, please submit the following documents to the Human Resources Office via [email protected] or our online job application form:

Chat to Recruitment team via t.me/auppcareers (069 99 00 23)

We would appreciate it if you could use the designation: “[Executive Administrative Assistant] – Applicant Full Name” in the subject line.

Note: Only shortlisted candidates will be contacted for interviews. Inquiries can be directed to the email provided.