Administration Assistant/Front Desk Receptionist

Position: Administration Assistant/Front Desk Receptionist

Supervisor: Director of Administration and Human Resources

Description: The key function is to provide a wide range of clerical assistance to AMERICAN UNIVERSITY OF PHNOM PENH (AUPP) and the Technology Center. The responsibilities of this role extend beyond average Administrative Assistant as the role encompasses organizational and administrative functions.

Job Functions

  • Perform office and administrative duties to assist management team.
  • Provide general administrative duties, including ordering supplies and managing a records database.
  • Answers and transfers phone calls, screening when necessary.
  • Welcomes and directs visitors and clients.
  • Maintains filing systems as assigned.
  • Collate and distribute incoming mails.
  • Helps translate documents from the Ministry of Education, Youth, and Sports and other relevant organizations.
  • Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
  • Responds to and resolves administrative inquiries and questions.
  • Coordinates and schedules travel, meetings, and appointments for managers and/or supervisors.
  • Prepares agendas and schedules for meetings.
  • Records and distributes minutes or other records for meetings.
  • Maintains office supplies and coordinates maintenance of office equipment.
  • Maintains a system for recording expenses and the use of petty cash.
  • Performs other related duties as assigned.

Required Skills/Abilities

  • Excellent verbal and written communication skills. English and Khmer required.
  • Excellent interpersonal and customer service skills.
  • Proficient in Microsoft Office Suite and/or related software.
  • Excellent organizational skills and attention to detail.
  • Basic understanding of clerical procedures and systems such as recordkeeping and filing.
  • Ability to work independently.

About AUPP

The American University of Phnom Penh is a private university with a non-profit mission, founded using the supportive guidance and initiative of experienced American educators. Our founders aspire to provide high-quality education to every student in Cambodia and across the Asian region from its operation within the cultural heart of Southeast Asia.

In 2021, AUPP has continued its rapid growth. There are now seven undergraduate programs, and an MBA program. We are also proud to be the only university in Cambodia to provide accredited international degrees through our dual-degree programs enabled by the generous efforts of our partner institutions: the University of Arizona, and Fort Hays State University.

Working at AUPP

AUPP offers a unique working environment with scholars from Cambodia and overseas alike. Our remuneration scheme has attracted many experienced faculty and staff members from the U.S., Canada, the U.K., and various other global regions. Our students’ growth is our main motivation.

In 2017, we moved into our new state-of-the-art campus located in the northern Phnom Penh, the robust capital of Cambodia. The city, as well as Cambodia in general, is not only known for its rich history and culture, but also for its friendly people.

Whether you are a young scholar seeking to build your academic career, a veteran educator looking for ways to contribute, or anything between, AUPP will provide a supportive environment where you can succeed while contributing to the human resources development of Cambodia. Furthermore, AUPP offers a competitive benefits package which includes round-trip airfare (conditions apply), a free visa, free work permit, and a subsidized international healthcare plan.

More about AUPP at www.aupp.edu.kh

To Apply

To apply, please submit the following documents to the Human Resources Office via [email protected]:

  • Cover letter.
  • CV, including a clear highlight of current occupation and a list of three references.
  • Copy of your national ID card or current passport information page.
  • Copy of the highest and/or most relevant degree(s) and the corresponding transcripts. (Unofficial transcripts suffice for this stage.)

We would appreciate it if you could use the designation: “[Administration Assistant/Front Desk Receptionist] – Applicant Full Name” in the subject line.

Note: Only shortlisted candidates will be contacted for interviews. Inquiries can be directed to the email provided.

Application Information

Contact:
Human Resources Officer
Office of Human Resources
American University of Phnom Penh

Email Address:
[email protected]